Soups Route 2019

Parish of Boa Ventura | Saint Vincent

regulation

1. CONDITIONS OF PARTICIPATION

The Soups Route is a hiking event that consists of a walk that will culminate in the enclosure where the XVII Campo Sopas Fair will take place in the parish of Boa Ventura - São Vicente (Madeira) on June 9, 2019.

1.1 Age of participation

To participate in the event, participants must be at least 18 years old. Exceptionally, we will accept applications for participants aged between 12 and 17 years old, provided that they are accompanied by one of the parents.

1.2 Regularized registration

Enrolling in Rota das Sopas 2019 implies understanding and unreservedly accepting the rules and these regulations. Namely, it is necessary:

  • Register correctly on the event website.

  • Proceed with the payment of the respective registration fee, sending the respective proof of payment to the email associacaoretoica@gmail.com .

1.3 Physical conditions

Participants must be aware of the distances and particularities of the chosen route and be sufficiently prepared to complete it.

2. THE EVENT

2.1 Presentation of the 2019 Soups Route.

RETOIÇA – Cultural, Sports and Recreational Association and Boa Ventura Parish Council, in partnership with the Federation of Camping and Mountaineering of Portugal and the Institute of Forests and Nature Conservation, are the organizers of Rota das Sopas 2019 which will take place on the day June 9, 2019 in the parish of Boa Ventura, municipality of São Vicente, Madeira Island.

Due to logistical reasons, registration for the 2019 Soups Route is limited to 100 participants.

2.2 Program / Schedule

​Sunday, June 9, 2019

(Parish of Boa Ventura - São Vicente | Next to the Church of Boa Ventura)

8:45 am - Participants' meeting at the Church of Boa Ventura;

9:00 am - Estimated time for the start of the hike;

12:30 - Expected arrival of the first participants at the venue.

1:30 pm - Soup time.

2.2 Information about passage of places with road traffic

Since there will be no road traffic cut off, participants must comply with traffic rules on public use roads, as well as respect agricultural areas and private properties, under penalty of having to assume potential damages and compensation resulting from their non-compliance.

2.3 Responsibilities to the participant

Participants in Rota das Sopas 2019, agree to participate voluntarily and under their own responsibility in the respective walk. Therefore, they agree not to claim or demand from RETOIÇA - Cultural, Sports and Recreational Association or the Parish Council of Boa Ventura, partners, employees and other participants, of any liability to them and their heirs, in everything that exceeds the coverage of its responsibilities, that of its employees and participants.

2.4 Activity insurance

RETOIÇA – Cultural, Sports and Recreative Association will take out a civil liability and personal accident insurance during the term of Rota das Sopas 2019. This insurance guarantees the coverage of its responsibilities, those of its employees and participants.

In the event of an accident, the participant must first contact the organization, which will arrange for their referral to the most appropriate medical institution for their state of health, together with the claim form with the respective policy number, stamped and signed by RETOIÇA – Associação Cultural, Desportiva e Recreativa (insurance policyholder). Sometimes, and given the urgency/severity of some accidents, it becomes impossible to fill in the form of the claim. In these circumstances, the claim can be dealt with after completing the first aid to the participant.

Any and all expense documents related to a claim that have already been filed will be paid in advance by the respective claimant and its originals sent to the insurer for later reimbursement.

The organization will not assume expenses for claims, of which it did not become aware in a timely manner to activate the insurance.

3. REGISTRATION

3.1 Registration process (location, website, payment method)

Only entries made on the website https://www.retoica.com will be accepted.

Each participant must correctly fill in the registration form and pay the fee within the stipulated period. Be aware that the participant is responsible for the veracity of the data provided. Furthermore, for all purposes, Retoiça - Associação Cultural, Desportiva e Recreativa is not responsible for the careless or incomplete introduction of data on the registration platform (https://www.retoica.com/inscricoes-rota-das-sopas) and , as such, is not responsible for any denials of responsibility by the insurer, resulting from the participant's incorrect entry of data in the registration form.

The only method of payment allowed is Bank Transfer.

Retoiça - Cultural, Sports and Recreational Association

IBAN: PT50 0007 0000 0028 4916 6462 3

It is mandatory to send proof of payment to the email associacaoretoica@gmail.com .

After confirmation of payment, the participant's name will be valid in the updated registration list.

Payment of the registration fee implies a seat reservation.

Any further clarification should be requested by email to associacaoretoica@gmail.com .

3.2 Fees and registration periods

The registration period starts on May 25th, 2019 and ends on June 6th, 2019 (or earlier, in case the available places are exhausted).

The registration fee is six euros.

3.3 Conditions for returning the registration fee

After June 2, 2019, no changes are allowed.

Refund or transfer of registration to another person can be requested until June 2, 2019. After this date the registration is non-refundable.

Cancellation or transfer of registration must be requested by email, using the same address used in the participant's registration, to associacaoretoica@gmail.com .

Cancellations by phone will not be accepted.

3.4 - Services included in the registration:

a) Personal Accident Insurance.

b) Gift related to the event.

c) Meal (Soup) at the XVII Campo Sopas Fair.

Meal vouchers will be assigned to participants with registration validated on June 9th, before the start of the Walk.

4. INFORMATION

Notes and changes

4.1 Image and Publicity Rights

The organizing entities reserve the exclusive right to explore the image of Rota das Sopas 2019 and photographic and journalistic audiovisuals (if applicable) of the event. Any advertising project or media produced for publication must obtain the organization's prior consent.

Data Protection

The data of the participants indicated in the registration form will be registered by RETOIÇA – Cultural, Sports and Recreative Association for the purpose of processing at the event, namely, insurance company, registration list and news. All participants can exercise their right to access, rectify or cancel their personal data by sending an email to associacaoretoica@gmail.com .

4.2 Modifications

These rules can be edited, altered or improved at any time by RETOIÇA – Cultural, Sports and Recreational Association and Boa Ventura Parish Council, without prior notice. The fact of making your registration implies the acceptance of this regulation.

4.3 Others

The organization may, whenever it sees fit, update this regulation, according to the organization's needs, until the deadline for registrations.

The organization may cancel the event for meteorological reasons or other force majeure reasons.

The organizing entities will decide on all matters related to the event that have not been subject to regulation or on misinterpretations of this regulation.